Leasing leaks vacancies.
Inquiries come from listing sites, calls, and walk-ins with no shared queue. A unit sits empty an extra two weeks because a lead never got a reply.
CRM CUSTOM CRM · PROPERTY MANAGEMENT
A CRM FOR EVERYDOOR YOU MANAGE.
Property software bills rent and stops caring. We build the operation around the work you actually do: leasing, maintenance, owners, and renewals in one system, with AI triaging the flood of tenant requests before a person ever reads them.
01 THE PROBLEM
SOUND
FAMILIAR?
Maintenance is chaos by text.
Tenants report leaks and lockouts by call, text, and email. Work orders get lost, vendors are dispatched twice, and the same tenant calls back angrier.
Owners are always in the dark.
Owners want to know about vacancies, repairs, and statements now, so they call and email constantly. Every update is a manual pull from three systems.
Renewals and delinquencies slip.
Lease expirations and late balances sit in the accounting system unwatched. A renewal that should have gone out ninety days early becomes a surprise turnover.
02 WHAT WE BUILD
YOUR WORKFLOW.
YOUR SYSTEM.
- Leasing pipeline Inquiries from listing sites, calls, and referrals into one queue with showings, applications, and screening status tracked per unit.
- AI request triage Inbound tenant messages classified by urgency and category, emergencies flagged, and routine requests turned into work orders automatically.
- Maintenance work orders Requests, vendor assignment, approvals, and completion in one board so nothing is dispatched twice or dropped entirely.
- AI application chasing Missing-document detection on applications with automatic applicant follow-ups until the file is complete, escalating to leasing staff when it stalls.
- Owner portal and reporting A branded portal where owners see occupancy, work orders, and statements on demand instead of calling for every update.
- Tenant portal A portal for rent, requests, and documents that cuts the call volume and keeps every interaction on the record.
- Renewal and delinquency engine Lease-expiration and balance triggers that start renewals early and surface delinquencies before they become evictions.
- Accounting integration Sync with your property accounting system so leasing and maintenance data flows into the ledger instead of being rekeyed.
AI, SUPERVISED The AI layer triages requests, chases applications, and drafts owner and tenant updates. Your managers approve the work and make the calls. Every request and dispatch is logged.
03 HOW IT WORKS
WE COME IN.
We map how your business actually runs: who touches what, where the hours go, and which problems are the expensive ones.
WE BUILD IT.
A fixed bid, then a working system in weeks. Your stages, your fields, your rules, with the AI integrations doing the paperwork.
YOU OWN IT.
The code, the database, the accounts: yours. No per-seat pricing, no lock-in, and we stay on for iteration if you want us.
05 COMMON QUESTIONS
How is this different from AppFolio or Buildium?
Those are all-in-one platforms priced per unit and shaped around an average portfolio. We build the leasing and operations workflow around how your company runs and connect it to your accounting. You own the code and the data, and the AI triage is native.
Can it handle both residential and commercial doors?
Yes. We shape the leasing, maintenance, and owner flows to your mix, whether that is multifamily, single-family scattered sites, or commercial, so the system matches your portfolio instead of a template.
Does it connect to our accounting software?
Yes. We integrate with your property accounting and payment tools instead of replacing them. The CRM handles leasing, maintenance, and communication and hands the numbers to the ledger you already trust.
What does a property management CRM cost?
Fixed bid, quoted before we start, based on scope. Builds start at $7,500. You know the number up front, and there is no per-door subscription after go-live.
How long does it take to stand up?
We scope a first working version around a 21-day build, then extend it while your team already runs leasing and work orders in it. You see value in weeks, not months.