Candidates rot in the database.
Resumes pile up from job boards and referrals with no consistent parsing or tagging. The perfect candidate for today's req is buried where no recruiter will find them.
CRM CUSTOM CRM · STAFFING & RECRUITING AGENCIES
A CRM THAT MATCHESPEOPLE TO REQS.
Off-the-shelf ATS tools box you into their workflow and charge per recruiter. We build both sides in one system: candidate sourcing and client job orders that meet in the middle, with AI parsing resumes and matching them to open reqs.
01 THE PROBLEM
SOUND
FAMILIAR?
Job orders outrun the desk.
Client reqs come in by email and phone with no shared board. A hot order sits unworked while a recruiter grinds on a stale one.
Submissions are copy and paste.
Formatting resumes, writing submittals, and tracking who went to which client is manual and error-prone. Double submissions embarrass you with the client.
Redeployment gets missed.
Contractors rolling off assignment are your warmest candidates. Without end-date tracking, they take another agency's job before you call.
02 WHAT WE BUILD
YOUR WORKFLOW.
YOUR SYSTEM.
- Candidate pipeline (ATS) Every candidate with their status, skills, availability, and history in one searchable database instead of scattered inboxes and spreadsheets.
- AI resume parsing Resumes parsed on upload: skills, titles, certifications, and experience extracted and tagged so search actually surfaces the right people.
- AI candidate matching Open reqs matched against your database automatically, ranking candidates by fit so recruiters start from a shortlist, not a blank search.
- Client and job-order management Client relationships and open reqs in one board with status, submissions, and interview stages tracked per order.
- Submission and interview tracking Formatted submittals, submission history, and interview scheduling in one place so no candidate is double-submitted or dropped.
- Redeployment and bench Assignment end-date triggers that surface rolling-off contractors early so you place them again before a competitor calls.
- Compliance and onboarding Right-to-work, certifications, and onboarding documents tracked per placement so nobody starts an assignment out of compliance.
- Job board and payroll integration Sync with job boards, email, and your payroll or VMS so the CRM orchestrates the desk instead of adding another login.
AI, SUPERVISED The AI layer parses resumes, matches candidates to reqs, and drafts outreach. Your recruiters make the placement decisions and own the client relationship. Every submission is logged.
03 HOW IT WORKS
WE COME IN.
We map how your business actually runs: who touches what, where the hours go, and which problems are the expensive ones.
WE BUILD IT.
A fixed bid, then a working system in weeks. Your stages, your fields, your rules, with the AI integrations doing the paperwork.
YOU OWN IT.
The code, the database, the accounts: yours. No per-seat pricing, no lock-in, and we stay on for iteration if you want us.
05 COMMON QUESTIONS
How is this different from Bullhorn or JobDiva?
Those are ATS platforms priced per recruiter and shaped around an average agency. We build your desk, both candidate and client sides, around how your agency actually places people, and you own the code and the data. The AI parsing and matching are native, not add-on modules.
Can it handle both perm and contract staffing?
Yes. We shape the pipeline, redeployment, and compliance flows to your model, whether that is direct hire, contract, or temp, so the system matches how your desk actually runs.
Does it connect to job boards and payroll?
Yes. We integrate with job boards, your email, e-sign, and payroll or VMS instead of forcing a migration. The CRM becomes the layer that ties sourcing, submission, and placement together.
What does a staffing CRM cost?
Fixed bid, quoted before we start, based on scope. Builds start at $7,500. You know the number up front, and there is no per-recruiter pricing after go-live.
How long until recruiters are working in it?
We scope a first working version around a 21-day build, then extend it while your recruiters already source and submit in it. Value shows up in weeks, not after a long migration.